---
title: Tags and notes on a task
id: boards.tasks.tags-notes
description: "Tag a task so a board's search finds it, and keep notes and files on its timeline."
lastUpdated: 2026-10-24
order: 80
---

## What it does

Tag a task to find it on a board, and keep notes and files about the work on its timeline.

The Tags card in the sidebar of a task shows its tags.

- Tags are free text. Add a Tag opens a field that suggests tags already used on other tasks as you type.
- Each tag has a cross that removes it. Removing a tag here leaves it on other tasks that have it.
- When you search a board, Lucrii matches tags too. Search for a tag to see the cards that have it.

Notes Timeline at the foot of the task page is the task's running record.

- Your notes are there beside the entries Lucrii writes, grouped by day.
- A note can have an attached file.
- You can edit or delete a note you wrote from the controls on it.
- The closure note you write when you complete a task goes on the same timeline.
- Notes on a task are for staff only. They have no public and private switch. Notes on an order do.
- Older notes load as you scroll to the end.

Good to know:

- A mention of someone who has left the organisation shows struck through, and so does a tag of a deleted record. Neither opens a page or a card.
- A person who has left also shows struck through in a note's edited by and deleted by lines. [Members and invitations](/docs/settings/members.md) says who counts as having left.

## Before you start

- A note or a closure note can be up to 50,000 characters. [Notes on a contact](/docs/contacts/notes.md) says how the count shows. [Tags on a contact](/docs/contacts/tags.md) gives the limits on tags.
- Pictures in a note must be uploaded to Lucrii.

## How to use it

1. Open a task and find the Tags card in the sidebar.
2. Select Add a Tag and type. Pick a suggestion, or press Enter to keep what you typed.
3. Select the cross on a tag to remove it.
4. Scroll to Notes Timeline and write in the Leave a note box.
5. Select Attach File to add a file to the note. Then select Post.

## Troubleshooting

The note won't post and says "Pictures in Note must be uploaded to Lucrii." Lucrii refuses a picture kept anywhere else. Upload the picture into the note instead.

If Lucrii cannot load notes, the timeline says "Notes could not be loaded." and offers Retry, as [contact notes](/docs/contacts/notes.md) also do.

## Related

- [Assignees, watchers and status](/docs/boards/tasks-assign-watch.md): Assign a task, follow it as a watcher, and move it from assigned to completed.
- [Parent records and task numbers](/docs/boards/tasks-parent-links.md): Link a task to the order, contact, item, location or task it is about.
- [Columns and cards](/docs/boards/columns.md): Add, rename, sort and reorder a board's columns, and drag cards between them to change a task's status.

## Changes

- [Field lengths and tag limits](/changelog/2026-10-16#2026-10-16-field-lengths-and-tag-limits) - 2026-10-16
- [Creating a contact from a picker](/changelog/2026-09-30#2026-09-30-creating-a-contact-from-a-picker) - 2026-09-30
- [Help pages for every feature](/changelog/2026-09-30#2026-09-30-help-pages-for-every-feature) - 2026-09-30